Category Archives: grant seekers

Am I Spinning My Wheels?

money backpack briefcase

After you have a few grant applications under your belt, and you still don’t have a grant in hand, it’s easy to become discouraged. Be brave, there are hundreds (probably thousands) of grant opportunities out there just waiting for the right program idea to attract and woo grant makers. I hear teachers ask, “What am I doing wrong?” My response is always, “You’re not doing anything wrong, just excercise patience and persistence.” There are some key tips to improving your chances of success, but mostly it’s believing in your school, your programs and your idea that will bring home the bacon. Grant writing is also about building relationships. When you identify a potential grantor, don’t be shy, get to know the people in the organization.

The two main types of competitive grants that we are interested in:

1)    Foundation grants

2)    Corporate grants

These are the grant opportunities you will find in the Grants Database on the Discount School Supply® website.

“Competitive” means that you have an equal opportunity to secure the funds available from the grantor, assuming you meet eligibility requirements, and you have a program that meets the grantor’s agenda. Corporations and foundations set up their funding arms to solve problems they feel are important in their communities. Get to know what these issues are, the Grants Database provides links to the organization’s website, you will find plenty of information there for learning what they have set out to accomplish with their charity.

Most of the thousands of foundations that give grant money to schools will continue to do so year after year. They are required to give a certain amount of grant money each year in order to keep their tax-exempt status. While it is true that some foundations may give less money than they have in the past, due to economic downturns, they will still be sponsoring grants. Good news is, as we approach fall of 2013, corporate profits are up, a piece of those profits must go out to the community. Unfortunately, foundations do not typically advertise their grant programs. You have to search for opportunities in a grant database or find them on the Internet. That’s where the Grants Database comes in—it will become a valuable tool as you move forward to snag those dollars.

Schools that write good, strong, competitive grant proposals well before the deadline will get their share. And schools that consistently and persistently apply for grants year after year, will reap benefits. Don’t get discouraged, you can make sure your school gets its share of available grants.

  • Keep your program ideas aligned to the Common Core State Standards.
  • Be data driven
  • Use your test scores to illustrate your needs.

For instance, if you need a new reading program, include graphs and charts about reading scores. Much of this data can be found right in your own district office, or your state education department will no doubt supply the information you need on their websites.  Funding for supplies can often be found as an “in-kind” donation. If you have a technology company in your town, they might step up and give your school some new computers. Or if you already have a grant for an after school program, approach another foundation for a “matching grant”. This foundation’s job will be to provide that last piece of support you need to make your program a success. Make sure their contribution is not treated like an “extra”; the funder needs the acclaim and advertising that comes with any community gift.

With persistence and patience, the brass ring will get closer all the time!

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Step 5: Obtaining the Grant Application and Gathering Information

Over the past several weeks I have shared steps one through four to follow as you attempt to secure grant money for your school. Those first four steps include: 1. Understanding the hurdle(s)/issue(s) your school faces. 2. Developing a solution to address those issues. 3. Finding all possible grants to fund your solution. 4. Matching your needs with likely grant sources. If you missed the information on any of those four steps, you can access past blogs on the right-hand side of this page.

Step five is obtaining the actual grant applications for your top one or two grant matches and gathering all the information you need to complete those applications.

First and foremost, you need to understand a grantor’s application process and obtain an application form far enough in advance of the deadline so you are not rushed when it comes time to fill it out. If you plan ahead, you are much more likely to submit a competitive grant application.

You should be aware that different organizations use different types of grant applications. Quite a few foundations require no more than a letter that details your school’s problem, your planned solution, and a budget that details the money you need. That letter takes the place of a formal application. In other cases, some groups of foundations use common grant applications. But most foundations, states, and federal agencies use unique, detailed applications for each grant they sponsor. Grant seekers must obtain the specific application(s) required to apply for each grant.

The type of application required for each grant you seek is typically listed on the grantor’s website. In many cases, you will find, complete, and submit your application without ever leaving the grantor’s site. More often, however, grantors provide applications you can download to your computer and print out at your convenience.

Finally, some grantors require you to submit a request for an application in writing. If the grantor has a website, an email usually meets this requirement, and the application will be mailed or emailed to you. If the grantor does not have a website, both the request for an application and the return of the application will be accomplished using regular mail.

It’s important to know all the details of the application process up front so you can plan your time well and not be rushed.

Once you obtain the application, read it thoroughly — several times. Concentrate on the different kinds of information you will need in order to complete the application. Although quite a bit of the application will require you to supply information in narrative form, you will likely need statistics from several sources to verify your need for help. You will also have to develop a budget for your project.

Before you actually begin completing an application, gather all the reference materials and statistical information you will likely need and find a quiet place to work. Make time so you can complete the application without interruption. You don’t want to interrupt your writing every 15 minutes to look for some vital piece of information that you should have at your fingertips. Your writing should flow, and it will only do so if you’ve gathered all the tools and information before you sit down to write.

You will be two steps ahead of your competition if you have carefully read the application and gathered all the materials you will need to complete it without interruption. Good planning is a vital part of the grant application process.