Category Archives: grant money tips

The Third Step: Finding Possible Grants

If you want to secure grant money for your school, the first step is to understand in detail the main problems/needs your school faces. The second step — the subject of the last blog — is to develop a solution that has the greatest chance to solve that problem. And the third step is to locate all possible grants that might help fund your solution.

Grants available to schools fall into three basic categories: federal grants, state grants, and foundation or corporate grants. Federal and state grants are generally larger, and their applications are longer and more difficult to complete. Foundation and corporate grants typically yield schools less money, but their applications are less complex. That means you can usually fill out several foundation applications in the time it takes to complete one federal or state application.

Many educators attempt to locate grants on the Internet by using search engines or by subscribing to grant newsletters. Those methods tend to be inefficient and end up costing both time and money. The best way to locate potential grants is to use a grant database. The more comprehensive and up-to-date the database, the better it will serve your needs.

Your very best choice for using a grant database is the free one offered by Discount School Supply®.  It is large, free, and fairly comprehensive.  By far the most comprehensive grant database available to educators is the School Funding Center Grant Database. It contains virtually all federal, state, foundation, and corporate grants available to schools in the United States. Old grants are removed and new grants are posted on a daily basis. The one drawback to using this database is the cost — $397.00 per year. While relatively expensive, it still saves educators both time and money because of its comprehensive nature. First, use the free database provided by Discount School Supply®.  If you need even more grant information, go the database provided by The School Funding Center.

If you are looking specifically for federal grants, another good database to use is ED.gov Grants. This resource comes directly from the federal government, and it is free. It lists every federal education grant available to schools in the United States. It does not list state, foundation, or corporate grants. If you use this grant resource, you will still want to track down discretionary grants for schools.

If you are specifically looking for state grants, your best bet is to go to your state education agency’s website. Some of those sites include good grant databases that will help you locate current state grants. Others are not so good — or worse than that — and will take a little more work on your part. Go to ED.gov’s Education Resource Organizations Directory page to find your state education agency’s website. If your state’s site does not have “grants” or “funding” listed in its menu bar, type “grants” into the search box on the site to see if you can find listings that way.

If you are specifically looking for foundation grants, your best bet is to go to the Foundation Center. This organization lists thousands and thousands of foundations in its database. Many of those foundations offer grants to schools. The database is good for finding foundation grants, but the subscription cost ranges from $595.00 – $995.00 per year depending on the number of foundations you want listed in your searches. The more comprehensive the database you wish to search, the more your subscription will cost.

While you can find grant listings in many places, if you want to find all of the grants available to you quickly and easily, you will want to use one or more of the grant databases listed above. Remember, grant writers should use their time to write grants, not look for them. Save both time and money by using a good, established school grant database to locate the funding solutions you need in order to improve student achievement.

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Get All the Grant Money You Need: 7 Steps

There are no secrets to getting grant money for your school. You can get your share of grants provided you follow the proper steps persistently and consistently. Most of the schools that don’t win grant money either don’t apply for grants or do so in a haphazard way. Below I offer a list of seven critical steps that I believe you need to follow and apply in order to secure grant money for your school. I will break down each of these steps in more detail in future blogs, but please don’t wait for those blogs to start using this information: you should be applying for grants right now for the fall and spring semesters.

1. Understand in detail the problems your school faces. If you want to secure grant money for your school, the first step is to understand in detail the problems your school faces. To understand the problems and their severity, you must consistently perform needs assessments. A good needs assessment will measure the difference between what you expect to happen in your classroom, school, or district and what actually happens. The wider the gap between expectations and actual outcomes, the larger the problem you have.

2. Develop a solution that has the greatest chance of solving the problem. Once you have identified your greatest problem, the second step toward obtaining grant money is to develop the solution that has the greatest chance of solving your problem. That solution will entail details about personnel, programs, time, and materials that will be needed to accomplish your goal. For example: What will it take to get your students reading on grade level rather than 1.5 years behind the national average? You must develop a plan and have every expectation that it will work. As a part of the plan development process, you must develop a reasonable budget that details what it will cost to implement your plan.

3. Begin looking for grant money to pay for your program. Assuming that you do not have the money in your regular budget to finance your plan, step three is to begin looking for grant money to pay for your program. Since your time writing grants is more valuable than your time looking for them, I strongly recommend that you use a comprehensive school-grant database to match your needs with a grant from the federal government, your state government, a corporation, or a foundation. It is vitally important that you match your needs as closely as possible with a granting entity that uses its grant money to help schools solve the type of problem you are experiencing.

4. Verify that your school is eligible for the grants you will seek. The match between your needs and the granting agency’s requirements is so important that it leads directly to step number four: always call the person listed as the contact for the grant(s) you seek and verify that your school is eligible for that grant (those grants). If you are not eligible, or you sense a negative response from the contact person, you should immediately go back to step three and start the matching process again. If you are going to be successful in getting grant money, you must have good, verified matches.

5. Obtain the grant application and read it carefully. Step five involves gathering information. Once you know you have a match between your needs and a grantor, you should obtain a copy of the grant application, read it carefully, and gather all the statistics and other information you will need about your school and your needs in order to complete the grant application.

6. Complete the application. Write clearly and concisely. Follow all directions to the letter, including the font style and type size that you use to prepare the application. Complete every section of the application. To be sure you do a quality job, complete each section as if it is the only section on the application. You will be competing for this money with other schools. A quality application is essential.

7. Get your application in the mail a week before the deadline. The final step is to complete your application and get it in the mail at least one week before the deadline. Overnight delivery does not always mean your package will be delivered the next day. If your package is late, you may be able to reclaim the postage paid; but if you’ve missed the grant deadline, the granting entity will not consider your application.

That’s it. Follow those seven steps and you will get more than your share of grant money. For more detail on these steps, watch the next seven blogs to make this seven-step process work even better for you.